Committee Role Profiles: Secretary

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Every club and society have three core committee members: President, Secretary and Treasurer. Here you can find out more information about what it means to be a Secretary of a student group…

Role: Secretary
Alternative names: Sometimes the role of Secretary and Vice President are combined
Commitment/Duration: Elected position for up to one academic year
Previous experience required: Absolutely none; all training will be provided.


Purpose of role

The role of secretary is to organise meetings, events, and all communication aspects to do with the society/club. You are the main contact for receiving and sending administrative details of all events with regards to members and external organisations. This includes the AberSU.


Common responsibilities

  • To take minutes of all meetings, including the AGM
  • Maintain administrative communications between AberSU and members
  • To take lead of any room booking or facility requirements
  • To oversee the club/society email account
  • Attend an induction and additional training delivered by the SU
  • To maintain and make accessible the core documents of the club/society
  • For clubs/societies who affiliate to an external body (e.g. NGB or affiliated charity) they might also be the lead liaison between the group and that body


How you will benefit

This is your opportunity to perform a leading role in a Club or Society that you love, to help develop it to make sure it is the best it can be. In doing this you will get to meet and work with other like-minded students, as well as develop the skills, knowledge and all-round employability of yourself and your members through a variety of opportunities.

By being a committee member, you also gain recognition for your volunteer hours and skills by working towards the Aber Award. You will also have the chance to be nominated for an award as part of the Sports or Societies Awards.


Why we want YOU!

We want Aber students to love student life and be ready for anything. In order to achieve this, we promise to provide you with opportunities to find your Aber Community, support you to be happy and healthy, and help to grow your skills and experiences. Team Aber encompasses so much of this, so if you are passionate about your Club/Society, we want to work with you to make this vision a reality. There is no better way to do this than being elected to a committee. By becoming a committee member, you will have been elected as the best person to fulfil your chosen role.


Got any questions?

Contact a member of the Opportunities Team:
Societies Development Coordinator – Tom (
Sports Coordinator – Emily (


Please note the responsibilities of each role can vary across each club and society. Please see their individual constitution on their webpage, or contact a member of the current committee.


Standing Voting
Opens 10am Monday 15th March to 10am Monday 19th April 2021 Voting will begin at 10am on Monday 26th April to 3pm Friday 30th April 2021




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