Submit an Idea

Do you have an Idea of something you would like to change at the Union?

Undeb Aberystwyth is completely student led – from the officers who are elected to shape our work, to the feedback and ideas from students that grow to from our policies, campaigns and values.

Telling us about your Idea is easy! You can use the form at the bottom of the page to tell us a bit more about it.

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Use this form to write your idea and send it to suvoice@aber.ac.uk

You can submit an idea at any point during the year.

However, if you want your idea to be spoken about at a democratic meeting, here are the key dates for this academic year. 

Key Dates  2026-2027 

Ideas Deadline	Meeting
09/10/2026	Senedd: 26/10/2026 - 18:00-20:00 - Undeb Picturehouse
06/11/2026	Senedd: 23/10/2026 - 18:00-20:00 - Undeb Picturehouse
05/02/2027	AGM: 01/03/2027 - 18:00 - 20:00 - Undeb Main Room
12/04/2027	Senedd: 26/04/2027 - 18:00-20:00 - Undeb Picturehouse

 

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What is an Idea?

An Idea is what we call a submission from any student that asks Undeb Aber to:

• Start a new activity
• Stop or change a current activity
• Adopt or change a stance
• Update or change current Policy

and much more! An Idea could be anything, as long as it effects Aberystwyth Students.

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Sharing an Idea 

Ideas come in in all shapes and sizes! If you have an Idea for a ‘quick fix’*, you may only need to let us know in a couple of sentences, whereas some Ideas end up as policies that can be a few pages long!

Follow the guidance below when filling in the form, especially when hoping to present the Idea as a possible Policy. Remember we have staff on hand to help whether it is supporting you to write an Idea or working with you to achieve a successful outcome after submission.

If you would like to discuss your Idea before submitting, get in touch.

 

*What is a Quick Fix?

Sometimes we get an idea that has easy solutions and no opposition.

A few examples could include:

• Ideas that have no major political or financial implications.
• Requests to change the way we present certain information, or to make more information available e.g. website resources
• A simple request to make a small change to the building e.g. signage.
• A request that doesn't relate directly to Undeb Aberystwyth, but we can raise the issue in relevant committees with the University e.g. changes to commercial services.

Of course there won't be a quick fix for every idea, and we will always work with the submitter to ensure they are happy with the outcomes. If your Idea has a quick fix, we will be in touch to let you know what we can do!

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How to write an Idea

• A short and simple title that clearly describes the Idea. (Simple - Catchy - Short - Popular - Punchy - Clever - Memorable - Pun - Clear - Concise - Relevant)
• The Full Details - This describes what the Idea is all about and what it would achieve. Details should include information from these two groups:

1. What is the current situation?
2. What are the Facts?

• Is there any research or statistics to support you idea?
• How does it effect Aberystwyth University Students?

What are the Solutions?

• What actions can Undeb Aber take?
• What current Policy will be affected and need updating?
• What outcomes are desired?

Summary - Summarise your idea in one simple sentence that encapsulates what your idea will achieve.

Remember the most important thing is we hear what you care about! Don't let the process of filling out the form put you off; we can always organise a meeting to chat through your submission in more detail to make sure it is appropriate for Senedd.

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How does the process of submitting an idea work?

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Submit your idea here 

 Share an Idea Form

 Submit Now: Email suvoice@aber.ac.uk using Subject: "Policy Idea".

 

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What meetings will the idea be sent to?

If the idea needs to be debated, it will be brought to the Senedd or the AGM. 

Senedd is the regular decision making body at Undeb Aberystwyth and it is made up of elected representatives that review and debate Ideas. They have the power to vote these Ideas into Policies which last 3 years. Additionally, once a year we hold The Big Meeting (Annual General Meeting), which opens this opportunity up to all students and holds the same powers as Senedd.

Approved Ideas are published before the meeting, and any student can submit an amendment. In the meeting, Ideas and amendments are debated before Senedd members vote on whether to pass them.

If your Idea is approved for Senedd, you will be invited to present it at the next meeting following this order of debate:

• Up to 3 minutes from the submitter followed by questions.
• A period of discussion will be allocated to allow attendees in groups to share views.
• Open debate where the Chair selects speakers and maintains balance.
• A speech summarising the Idea.
• After the summation speech on the idea, a vote on that Idea shall be held immediately. Members also have the option to initiate an All Student Vote.

For more information on this process see our constitution 

Every Idea passed into Policy by Senedd is presented to the Board of Trustees, who ensure they are compliant with the law and our charitable objectives.

Check out what ideas were passed in previous meetings here. 

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Submitting an Idea for an All Student Vote

An All Student Vote is used as a mechanism when a decision is of too much importance of controversy to be decided by Senedd, the Officer team or Trustee Board.

An All Student Vote can be called by:

• a motion passed by a majority of the Trustee Board.
• a secure petition of 250 ordinary members (including student number) submitted to the Chair of Trustees.

There is a minimum number of votes needed to be quorate (accepted as a passed motion) of 500 votes.

These can also be used as a call for a vote of No Confidence in a Full-time, Volunteer Officer and External/student trustee member.

For more information about an all student vote, check out our webpage or email suvoice@aber.ac.uk